ICCO ASIA M4P TASK FORCE
One of the results of the M4P Workshop held in Nepal in October 2014 was the settting up of an M4P ICCO Asia Task Force. This task force is a joint undertaking of ICCO's regional offices in Southeast Asia & Pacific (ROSEA) and South and Central Asia (ROSCA). The TF consists of Arnelo Astillero, Prateek Uniyal, Jonah Nobleza and Joost van den Hee. The first two members are regular staff of ROSEA & ROSCA, respectively, while the remaining members are consultants. The functions of the task force, its working approach, action plan for 2015 and the way ICCO will work with M4P is spelled out in a separate document titled M4P Asia TF Note (see Community Documents).
ICCO Asia will adopt the M4P approach as we want our programs to have systemic impacts, upscale outreach, focus on sustainability in partnership with the private sector. The task for is tasked to assist ICCO Asia in adopting the M4P approach. Specifically, the objectives are:
- Develop the M4P approach in ICCO Asia through program development, fund raising, advisory support, capacity building and knowledge management.
- Establish a relevant track record as ICCO Asia related to M4P projects.
- Develop an M4P knowledge-expertise hub in and for ICCO Asia and other clients.
The M4P TF will provide back end support to the regional and country offices of ICCO. Details on this Package of Services can be viewed here.
This M4P Community within the ICCO portal is one of the ways to achieve objective #3. As it is, the portal is already designed to manage the knowledge that will be generated as we incorporate M4P into our way of working. To be effective, community members should learn the various tools and functionalities available in this portal. A portal tutorial is available for new users.
What KM does
1. Connects people to timely, relevant and accurate information
2. Captures the creation of knowledge generated by ICCO programs and staff expertise
3. Applies captured knowledge, such as lessons learned and proven results, to replicate success
4. Provides an environment where information sharing, learning and collaboration are encouraged
5. Retains and shares institutional memory
What kind of knowledge items to store
Only knowledge items that will help ICCO Asia in incorporating M4P is its programs will be stored here. However, knowledge about a specific M4P project being implemented by ICCO is stored in MS Dynamics (MSD) and should not anymore uploaded here.
- Data on specific crops or value chains that are part of an M4P project. It can include statistics on production, sales, number of farmers, finance, etc.
- Mixed media information e.g. video clips, photos, infographics, maps, brochures
- Research reports, policy papers, project reports, concept notes, project proposals, books and literature related to M4P
- Documentation of the workings of the task force and other reports related to M4P project implementation that are not stored in MSD
- Links related to related knowledge portals
- Directory of experts/consultants on M4P as well as related subjects.
There are many tasks involved in managing knowledge within the organization but we categorize all knowledge lifecycle management tasks in 3 major stages:
- Creation, Inception, Capturing -- This involves the aggregation of knowledge from external as well as from within ICCO. This can be done by manually collecting printed documents, scanning and uploading them into the portal or it can be done automatically by subscribing to online feeds from sources that generates relevant knowledge. This can also involve creating new knowledge information item by capturing the experiences and ideas of experts and practitioners within and outside the organization. All community members are involved in this task.
- Processing -- This entails construction of knowledge metadata, e.g. classifying, categorizing, adding context, interelations and relevance of a specific knowledge item. This also involves organizing the information such that they become usable and accessible to users like putting related information in one folder, adding tags to documents, indexing. This stage also make sure that knowledge are updated. This requires work within the portal and presently, this is the task of Arnel.
- Distribution, Reuse and Sharing -- This involves posting & presentation, syndication, sharing and knowledge-based collaboration. For now, this task will be mainly done by TF members. Prateek will be responsible for the newsletter. RSS (Really Simple Syndication) feeds from this community will be pushed towards target audiences.